5 Tips How can you Write Letter Properly

CIOReview Team | Wednesday, 17 April 2019, 10:03 IST

Letter writing tips

Modern technology has made communication easy where with a click of a button; you can send an email or a text other people. However, before its existence, writing letters was the most important means of communication, and everyone had to learn how to write a letter. A letter is a written message on a paper delivered to a recipient through the mail. Today professionals from ResumeThatWorks see a lot of letters are in use when applying for a job, getting information from a bank or getting a college acceptance letter. Thus, it essential you learn how to write a letter.

Varieties of letters

There are two main types of letter writing namely, formal and informal letters. Also, there are other types of correspondence classified based on their contents, formalities and their reason for writing them.

Formal letter.

Experts at custom essay order say that a formal letter is a written message, which follows a particular pattern and formality. It strictly keeps the communication professional and goes straight to the point in addressing the issue at hand. Some examples of formal letters include business letters or letters to authorities.

Informal letter.

These are letters you write for personal use, which do need any pattern or observing formalities. Types of informal letters include letters among friends, relatives, and acquaintances. Individuals write these letters by adding personal information or conversations.

Business letter.

A business letter is a type of formal letter written by business reporters by following a particular structure and outline of formalities. Travis Meade a write at essaywritingservice.ca says that this type of communication contains business information such as quotations, orders, grievances, claims, and letters for collection among other details.

Official letter.

Such type of letter is written to offices, branches and subordinate staff by use of a formal structure and etiquette. The letter seeks to pass information such as rules, set of laws, procedures, and events among other communication.

Social letter.

A social letter refers to a personal letter an individual writes to other people during special events. Such a correspondence seeks to pass congratulations, condolences, and invitations.

Circular letter.

It is a letter that passes a particular piece of valuable information to a large population of people. It gives information such as change of residence, change of administration and the retirement of a partner in a firm.

Employment letters.

These are letters that pass information about the employment process. Such communications include an application letter, employment letter, and promotion letter.

Tips for writing a letter
To compose an excellent message, put in mind the following tips.

Determining what type of letter you will be writing is the first step in the letter writing process. Is it a formal, semi-formal or informal letter? The answer to this question determines how you will draft the correspondence and the tone it will take. Identify the recipient of your communication to inform on this question, as well as, the information you will be communicating.

If you are writing a letter to your boss asking for leave, then this would be a formal letter.However, letter writing format for students to their favorite college professor to catch up would be a personal, informal letter.

Open and close a letter

Following an appropriate etiquette is of utmost importance in simple letter writing. The opening of a formal letter requires you to follow a distinct structure and formal greetings; for example, you open with ‘Dear sir or madam’ since you do not know the names of the recipient.Informal letters, on the other hand, only highlight the name of the recipient and informal greetings of your choice such as ‘Dear Sam or Dear Jennifer.’

When concluding the letters, formal letters end respectfully by use of ‘yours sincerely,’ while informal letters can include personal feelings such as ‘warm wishes or best regards.’


The purpose of your letter needs to be outright to the reader. Are you seeking for a job, apologizing, complaining or thanking someone? When you begin writing the letter, go straight to the point especially for formal letters as opposed to giving irrelevant information. The reader may not have too much time to figure out what you want; hence, highlight the purpose of the letter immediately. Also, learn appropriate phrases to support the information you are passing across.

Think about language

Observing the language you use when writing a letter is important. Despite the type of letter you are writing, portray politeness and consideration. Be careful and courteous when passing any form of message for instance, when expressing your grievances about an issue. Also,your language in all your letters should be civil and polite, as a way of showing kindness and respect to other people.


The length of the letter you are writing should be another consideration. Formal letters, it should be short as you are composing a precise and straight to the point correspondence for effectiveness. But, if you write a lengthy official letter, it will have adverse results on the reader.In informal communication, however, its length is relative as it depends on the message you are passing across. For instance, if you are catching up with a long-time friend, the letter may be prolonged because you share what has been happening in your life.

Every individual should learn how to write a letter as at one point in your life you will need to compose one. Determine the type of letter you are writing, open and close the letter appropriately, outline the reason, consider the language and the length.